Job Overview Summary:

Under the direction and supervision of an Director of Nursing, the Medical Records Coordinator is responsible for maintaining facility and patient records in an organized and secure manner.

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below.

Functions:

• Prepare admission records in conjunction with unit secretary
• Performs assembly and analysis of discharged medical records
• Responsible for thinning of active records on a regular basis. Maintains thinned medical record information in an organized and secure manner
• Responsible for mailing, filing and quality check of physician verbal orders
• Responsible for release of information according to Massachusetts and HIPPA regulations. Maintains a log for all released information
• Prepares records for offsite storage and maintains inventory log of stored records
• Additional similar or related duties may be assigned by a supervisor as are necessary for the wellbeing of the residents

Qualifications:

A minimum of a high school education or high school equivalency diploma. (Required). Prior experience in the long-term care environment (Preferred).

Knowledge and Skills:

• Customer Service Oriented
• Ability to be patient while interacting with challenged or difficult residents
• Knowledge of activity programs developed to engage adult and geriatric residents
• Skill in conducting arts & crafts, music, games and associated activities
• Demonstrates organizational and critical thinking skills
• Strong interpersonal skills
• Ability to work independently, problem solve and make decisions as necessary
• Ability to create a resident-centered environment
• Knowledge of policies and procedures and state and federal regulations

Required Responsibilities:

Successful demonstration of work standards, quality work product, productivity, and job knowledge are standard expectations for all company employees.

Core Competencies:

• Caring/Compassion
• Accountability
• Dependability
• Adaptability/Flexibility
• Effective Communication 
• Confidentiality 
• Team Player
• Dedication

Physical Demands

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Amount of Time

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This job has special vision requirements.

• Close Vision (clear vision at 20 inches or less)
• Distance Vision (clear vision at 20 feet or more)
• Color Vision (ability to identify and distinguish colors)
• Peripheral Vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point)
• Depth Perception (three-dimensional vision; ability to judge distances and spatial relationships)
• Ability to Adjust Focus (ability to adjust eye to bring an object into sharp focus)
• No Special Vision Requirements

This job has special hearing requirements.

• Ability to hear alarms on equipment
• Ability to hear client call
• Ability to hear instructions from physician/department staff